Before any resource can be issued, it must added to the system. This process is referred to as cataloguing.
To catalogue resources, log into your library system and load Management.
Select 'Resources' on the left-hand side of the screen and click 'New' under 'Records' on the right-hand side of the screen.
The resource type selection box will open, choose the desired resource type from the options listed.
If the Resource type selected was Website, Document, Live Media or eBook, then the record card will display. If any other Resource type was selected then a barcode number first needs to be assigned to the item.
Stick the barcode label onto the physical Resource (normally on the inside front cover) then scan it using the barcode scanner or type the number into the 'Barcode' box.
Alternatively you can press Auto and the system will automatically assign a number, but it is generally more efficient to stick pre-printed barcode labels onto the item at the point of cataloguing rather than using auto and printing the number afterwards. However, this option is there if printing labels after the books have been added is preferred.
Scan or type the 13-digit ISBN of the resource into the 'EAN/ISBN' box, this normally printed on the back or inside the back cover of the book. The record card will then automatically open, if this does not happen, the system has not recognised the number as a valid ISBN. Click 'Continue' to move to the next step.
The fields that display for editing will vary depending on the resource type that was selected. If the ISBN is matched to a corresponding record either within the custom catalogue, on Discovery Online or to a copy already catalogued in the library system, some of the fields will be automatically populated with the relevant data.
From the record card, various details about the item can be entered. Fill these in as desired by typing or selecting an option in the relevant boxes. The F9 key may also be used when cataloguing.
The available options displayed in some of the boxes is pulled from the existing catalogue, if any spelling mistakes or unwanted data is present then this can be removed or corrected globally using Quick Replace.
Make any final alterations and then click 'Save' to retain any changes and return to the previous screen. You are now ready to catalogue the next resource.