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Importing a Marc File With Pre-set Barcodes

When ordering from a book supplier you may be able to request a Marc21 file with pre-set barcodes. The file will be emailed to the school contact who placed the order. If you do not have Marc file, check with the person who placed the order and if they do not have it contact the book supplier.

To Import the Marc File into the Library:

  • Download and save the Marc file from the email.
  • Log into your library system as a user with either Librarian or Administrator rights.
  • Open the Librarian Only/Management/Manage Library section.
  • Select 'Resources' on the left-hand side.
  • Select 'Tools' on the menu bar at the top of the page then 'Import' on the menu. 
  • When the Import window opens, select the 'Marc 21' option then the 'Upload File' option.
  • Locate the downloaded Marc file and upload it.
  • Once the file has been uploaded and the window has returned to the Import screen click 'Import'.

As the file is being imported a spinning 'loading' wheel will be shown, if a large number of books have been ordered this upload could take a few minutes. A confirmation will show when this has been imported displaying the number of records imported, press okay while in this window to see your new stock.

Please note that when importing a MARC file, barcodes included in the file (or barcodes automatically generated if none are specified) do not adhere to the barcode masks specified in the system. They are imported as is and need to be adjusted either manually or via script, with the latter leading to support team/infrastructure team resources being used. 

If you have a Marc file without barcodes, you need to import the file into the Custom Catalogue.