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Removing and Deleting Resources

You will occasionally need to remove and/or delete items from your library system if they are no longer needed or the resource is no longer in stock. If the resource's barcode needs replacing then you can change the barcode instead of removing and reading the resource.

 

What's the Difference Between Removed/recycled and Deleted? 

When a resource is removed or recycled, it is sent to the recycle bin and removed from any search results on the home screen. The item remains in the recycle bin in case it needs to be restored and for reporting purposes.

When a resource is deleted, it is removed entirely from the system. This means that the loan history for this resource will be removed along with the record itself, meaning this resource and it's loan history will not be included in reports or statements.

This process is irreversible so ensure you are certain before deleting resources. We recommend that you retain resources in the recycled records section where possible.

 

Removing/Recycling Resources

  • Log into the library system and load Management. Select Resources from the left-hand side.
  • Locate the item that is to be removed using quick search and make sure it is highlighted or select several resources in one go using flagging. 
  • Click 'Remove' in the menu on the right.
  • A prompt will display asking to confirm if the selected resource should be recycled. Click 'Yes'.
  • The resource(s) will be moved to the 'Recycled Records' section or Recycle bin.
  • If you recycled the wrong resource, you can restore it from the recycle bin. 

 

Permanently Deleting Resources

  • Select 'Recycled Records' on the right-hand side.
  • The heading at the top of the page will now have 'Recycled records' showing after the page view name to indicate that the recycle bin is open.
  • Highlight the record(s) to remove, use Flagging, if you need to remove multiple resources.
  • Click 'Delete' in the 'Records' toolbar on the right of the screen.
  • A prompt will display asking if the selected resource(s) should be deleted.
  • Click 'Yes' only if absolutely sure. These changes are irreversible.
  • The resource(s) will be deleted.